Join Our Team

Administrative & Executive Assistant (Full-Time)

Overview of the Organization:

Chhaya is the only South Asian and Indo-Caribbean Community Development Corporation (CDC) in the nation. Our mission is to build community power, housing stability, and economic well-being of the South Asian and Indo-Caribbean communities in New York. Since our founding in 2000, Chhaya has helped prevent hundreds of foreclosures; assisted first-time homebuyers in obtaining thousands of dollars in down-payment assistance, led the basement legalization campaign in New York City, provided individuals with key immigration services, empowered families with financial management tools and skills, and fostered the civic engagement of thousands of South Asian and Indo-Caribbean New Yorkers. As a leader in New York City’s housing and economic justice sector, Chhaya is poised for significant organizational growth and development. Our main office is in Jackson Heights and we have a second location in Richmond Hill – two neighborhoods with vibrant South Asian and Indo-Caribbean communities. 

Summary of the Position:

Chhaya seeks diligent and dedicated full-time Administrative & Executive Assistant, who will hold two key roles in the organization: client intake and support the Executive Director in administrative duties. .  The Administrative & Executive Assistant will be a strong and detailed communicator that builds and maintains effective systems and processes to manage client expectations, queries, and staff engagement; and support the executive director in day-to-day administrative duties such as calendar management and scheduling, meeting prep and follow-up, note taking in key meetings, etc.

This position will report to the Operations Manager and Executive Director. 

Key Responsibilities:

• Responsible for answering, screening, and directing all phone calls and general inquiry emails and social media messages received by Chhaya
• Responsible for supporting the Executive Director with key administrative tasks including the signing of documents, scheduling and helping prep for meetings, note-taking during meetings, booking travel/conference registrations, ensuring payment for events, and other administrative tasks as required
• Responsible for supporting the operations team is the smooth operation of Chhaya offices including supporting vendor management, purchasing, invoicing, mails, audits, and overall support during events and meetings 

As a member of the Chhaya staff, additional responsibilities may be added related to special events, critical initiatives, and other special cases that require full staff participation (some evenings and weekends). Further, as a Chhaya team-member, it is every employee’s responsibility to help further the organization’s mission by building a work-culture centered around ownership, accountability, fairness, inclusiveness, and fun.  

Qualifications:

• One or more years of experience in an administrative and/or executive assistant role
• Familiarity with Jackson Heights and the South Asian communities in the neighborhood
• Experience working with populations with limited English and/or computer proficiency, preferred
• Commitment to engaging diverse constituents in low- and moderate-income communities
• Ability to coordinate and manage multiple tasks and projects simultaneously, and provide timely and clear updates to supervisors
• Experience with GSuite, microsoft office suite, social media management, preferred
• Ability to work in an organized, efficient manner with a high level of accuracy, attention to detail, and follow-through
• Ability to complete tasks and project with tight deadlines
• An ability to be flexible and willingness to wear “multiple hats” if and when needed
• Flexible schedule with the ability to work some weekends and evenings, if needed

• Strong personal commitment and passion for Housing, Economic, and Social Justice

• Fluent in English and Bangla, Nepali, Hindi, Urdu, Tibetan or another South Asian language, preferred
• Sense of humor – a plus

Pay Range: $45,000 – $55,000, Annual Salary

To Apply: Please send a cover letter, resume, two professional  references (in PDF format) to careers@chhayacdc.org with the subject line “Administrative & Executive Assistant – Application”. 

Applications will be accepted until May 15, 2022.  Only applicants under consideration will be contacted. No phone calls please.

Chhaya CDC is an equal opportunity organization that celebrates and embraces diversity. Chhaya does not discriminate on the basis of caste, race, religion, color, sex, gender identity, sexual orientation, age, or any other identities covered by appropriate law. All employment is decided on the basis of qualifications, merit, and organizational need.